Posting in SAP Special Periods: A Step-by-Step Tutorial

Posting in SAP Special Periods: A Step-by-Step Tutorial

Company code follows a calendar fiscal year from January 1st to December 31st.

Company code year

01-JAN-2025 to 31-DEC-2025

On March 12, 2025, the user noticed that some adjustment entries related to the year 2024 were missed. Now, the user wants to post those entries in SAP.

As consultants, we need to configure the posting periods in SAP to allow these adjustment entries from 2024 to be posted in 2025.

Analysis:

12 Normal periods – Jan-2025 to Dec-2025.

4 Special Periods for Closed Fiscal Year 2024: Periods 13 to 16 of 2024, corresponding to January 2025 to April 2025

JAN-2025 → 13th period of 2024

FEB-2025 → 14th period of 2024

MAR-2025 → 15th period of 2024

APR-2025 → 16th period of 2024

Let’s proceed to set up the posting periods in SAP using T-code OB52.

Posting in SAP Special Periods: A Step-by-Step Tutorial

Note: When posting transactions in special periods (13 to 16), the system only allows you to enter dates within the last normal period (period 12).

Now, let’s post a document in special period 15.

How to Post a Transaction in a Special Period

Go to T code: FB01.

Enter the details such as

Header Data: Document date/posting date, document type, company code, posting period, currency, reference id, etc.
First line item: Posting key, and Vendor account, then press the Enter button to proceed.

Note: Use a document date and posting date from normal period 12 (of 2024), but assign the posting period as 15 (March) for the special period adjustment.

As you can see, the system displays an alert indicating that this transaction is being posted in the previous year 2024, while the current year is 2025.

Ignore the alert and press the Enter button again to continue.

First Line item: Amount, payment term, baseline date, text, business area etc.
Next line item: Posting key and GL account, then press the Enter button to proceed.