Business Partner(Vendor) Configuration in S4 Hana

Business Partner(Vendor) Configuration in S4 Hana.

In S4 Hana, Business Partner configuration is mandatory along with the vendor/customer account groups config.

Note: If we have a business partner configuration, we can use it for both vendor or customer provided number ranges should be maintained same.

• Configuration:
  • Business Partner(Customer) Configuration in S4 Hana: Click here
• Master Records:
  • Business Partner General data: Click here
  • Vendor Business Partner with Company code data: Click here
  • Vendor Business Partner with Purchasing Organization data: Click here

1. Business Partner configuration

a. Define Number Ranges

SPRO Path: Reference IMG -> Cross -Application Components -> SAP Business Partner -> Business Partner -> Basic Settings -> Number Ranges and Groupings -> Define Number Ranges – Click on Execute.

Click on Change/Edit Intervals button.

Firstly we need to know numbers availability with this Free interval icon.

Click on Add Entries.

Now give the details like below (But here we maintain internal no. range).

b. Define Groupings and Assign Number Ranges

SPRO Path: Reference IMG -> Cross -Application Components -> SAP Business Partner -> Business Partner -> Basic Settings -> Number Ranges and Groupings -> Define Groupings and Assign Number Ranges – Click on Execute.

Click on New Entries button.

Here we need to create a Business partner group and with assign number range.

Customizing request popup will come, select your request and click on continue.

2. Vendor Account Group configuration

a. Creation of Vendor Account Group T code: OBD3

SPRO Path: Reference IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Supplier Accounts -> Master Data -> Preparations for creating supplier master data -> Define Accounts Groups with screen layout (Vendors) – Click on Execute.

After that, Click on New Entries.

Now give Account group name and Description.

Select “General data” and double click on “Expand field status” to check subgroup list.

Every field of vendor master record will be controlled like below.

For instance, Under field status – General Data, Company Code Data, Purchasing Data we have

• Suppress: It means, specific field will not be displayed.
• Required Entry: It means, specific field is mandatory.
• Optional Entry: Field is optional.
• Display: It means field will be just displayed. (cannot be edited).

Once the configuration done click on save button.

Customizing request popup will come, select your request and click on continue.

b. Create Number Range for Vendor Accounts – XKN1

SPRO Path: Reference IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Supplier Accounts -> Master Data -> Preparations for creating supplier master data -> Create Number Ranges for Vendor Accounts – Click on Execute.

Click on Change/Edit Intervals.

If we click on this icon, so that it will show numbers available.

Now click on Add entries.

Enter the details like below.

Why we select “External” check mark, because to pick the vendor master number from the business partner number. (Know more about External Number Range)

c. Assign Number Range to Vendor Account Group – OBAS

SPRO Path: Reference IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Supplier Accounts -> Master Data -> Preparations for creating supplier master data -> Assign Number Ranges to Vendor Account Groups – Click on Execute.

Click on Position button.

Popup will come, Give Account group and click on continue.

Now give number range.

Customizing request popup will come, select your request and click on continue.

In short, Done with Vendor Account group.

3. Synchronization of Business Partner with Vendor

SPRO Path: Reference IMG -> Cross -Application Components -> Master Data Synchronization -> Customer/Vendor Integration -> Business Partner settings -> Settings for Vendor Integration -> Field Assignment for Vendor Integration -> Assign Keys -> Define Number Assignment for Direction BP to Vendor – Click on Execute.

Click on New Entries button.

Now we are assigning/linking Business partner group and Vendor account group. In addition, to make same numbers for vendor and business partner then “Same Nos.” option need to give tick mark.

Customizing request popup will come, select your request and click on continue.

Configuration settings for Business Partner(Vendor) in S4 Hana. Likewise we can also create for customer.

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• How to Create Vendor Reconciliation account in SAP: Click here
• How to Define Payment Term in SAP: Click here
• How to Post Vendor Invoice (FB60) in SAP: Click here
• How to check the Vendor open items in SAP: Click here
• How to check Vendor account balance in SAP: Click here
• How to make Manual Vendor Payment in SAP: Click here

SAP FICO Configuration topics:

• SAP Finance Enterprise structure: Click here
• SAP Finance GL Accounting: Click here
• SAP Finance Accounts Payable: Click here
• SAP Finance Accounts Receivable: Click here
• SAP Finance Bank Accounting: Click here
• SAP Finance New Asset Accounting: Click here
• How to Create a Controlling area in SAP: Click here
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• SAP Controlling – Cost Center Accounting: Click here