Advance or Down payment configuration – OBYR

Down payment: Advance is termed as Down payment in SAP. Sometimes we need to pay Partial or full amount to vendor if requested for the goods to be delivered.

Steps to follow for Down payment and Down payment request configuration:

• Step 1: Create Sundry Creditor GL Account (Liability)
• Step 2: Create Special purpose GL Account (Asset)
• Step 3: Assign GL Accounts to the following Special GL Indicators in T code: OBYR. The following are special GL indicators.
  • Special GL Indicator “A” – Down Payment, for Manual payment.
  • Special GL Indicator “F” – Down Payment Request, for APP (Automatic Payment Program).

Step 1: Creation of Sundry Creditors GL Account: Click here

Step 2: Creation of Special purpose GL Account

Go to T code: FS00

SAP Easy Access -> SAP Menu -> Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual processing -> Centrally – Double click on Centrally.

Click on Create icon, Popup will come – Give G/L Account number (as per account group), company code and click on continue.

Type/Description Tab: Enter the required data like Account type, Account group, Texts etc.

Control data Tab: Enter required data like below.

Note: Reconciliation account for account type: Assets.

To net off the sundry creditors, we are making a special GL Account with Asset reconciliation.

Create/Bank/Interest Tab: Enter required data and click on save.

Special GL Account has been created.

3. (A) Configuration Part of Down Payment – Manual Payment in T code: OBYR

Assign GL Accounts to Special GL Indicator “A” in T code: OBYR.

Go to T code: OBYR

Double click on Special GL Indicator “A”.

Popup will come, give chart of accounts and click on continue button.

Now give GL Accounts like below and click on save button.

Customizing request popup will come, select your request and click on continue.

Assignment of GL Accounts is saved.

3. (B). Configuration Part of Down Payment Request – Automatic Payment Program in T code: OBYR

Assign GL Accounts to Special GL Indicator “F” in T code: OBYR.

Go to T code: OBYR.

Double click on Special GL Indicator “F”.

Popup will come, give chart of accounts and click on continue button.

Now give GL Accounts like below and click on save button.

Customizing request popup will come, select your request and click on continue.

Other contents you may like:

• How to Post Vendor Invoice (FB60) in SAP: Click here
• How to check the Vendor open items in SAP: Click here
• How to check Vendor account balance in SAP: Click here
• How to make Manual Vendor Payment in SAP: Click here
• F110 – Automatic Payment Run in SAP: Click here

SAP FICO Configuration topics:

• SAP Finance Enterprise structure: Click here
• SAP Finance GL Accounting: Click here
• SAP Finance Accounts Payable: Click here
• SAP Finance Accounts Receivable: Click here
• SAP Finance Bank Accounting: Click here
• SAP Finance New Asset Accounting: Click here
• How to Create a Controlling area in SAP: Click here
• SAP Controlling – Cost Element Accounting: Click here
• SAP Controlling – Cost Center Accounting: Click here